Facts AND Opportunities
Papers Scheduled for the Cancelled
2020 AERA Annual Meeting
Updated on August 31, 2020
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Critical Dates and Deadlines
June 12, 2020
June 17, 2020
June 22, 2020
July 13, 2020
October 30, 2020
November 2-November 30, 2020
December 1 and thereafter
Papers Accepted and Invited for the 2020 Annual Meeting
1. Can authors of papers accepted or invited to the 2020 Annual Meeting resubmit their papers in 2021?
No. Papers accepted or invited for the 2020 Annual Meeting are not eligible for submission to the 2021 Annual Meeting. Authors of papers are being provided with two options for presenting and making accessible their 2020 papers without registration fees or other costs.
AERA Online Paper Repository and AERA Interactive Presentation Gallery
2. What happens with papers accepted or invited for the 2020 Annual Meeting?
Authors of all accepted or invited papers, whether scheduled for paper sessions, roundtable sessions, poster sessions, or symposia, have options to make their accepted work accessible to others, hereinafter called “users.” AERA offers authors two products—the AERA Online Paper Repository and the AERA Interactive Presentation Gallery.
The AERA Online Paper Repository has been offered and available to paper authors since 2010.
AERA encourages authors to upload their papers in the AERA Online Paper Repository. Authors who have already uploaded their final paper through All Academic need to be sure they have indicated that they wish their paper to be located in the AERA Online Paper Repository. Authors can return to the submission portal through All Academic to do so. Authors who have not yet uploaded their final paper to All Academic should be sure to do so by June 22, 2020, 11:59 p.m. PDT, and check the box to indicate that they wish to upload their paper to the AERA Online Paper Repository. See Final 2020 Paper Submission and Upload Instructions on the AERA website.
All papers in the AERA Online Paper Repository receive a unique DOI with authentication of the date and location in the Repository. A paper in the Repository is not the final publication; it is a work in progress. After publication, authors may subsequently return to the Repository and list the final publication by title, location of publication, and DOI.
The AERA Online Paper Repository is an open access product that allows interested users to enter from around the world without fee.
Starting this year, AERA is offering a new product called the AERA Interactive Presentation Gallery. All authors of accepted or invited papers may create and locate a presentation in this gallery, using any of nine template options equivalent to PowerPoint. This contribution may take the form of a paper presentation at a paper or symposium session, a handout at a roundtable session, or a poster at a poster session.
Detailed guidance is provided to all authors seeking to place their presentations in the Gallery.
Authors can narrate each slide or the overall presentation and users will be able to listen to the narrations or read transcriptions.
Authors may schedule live chat sessions or activate a Q&A function, or both, on their own timetable to communicate with users from November 2-30, 2020. This schedule will be posted prominently to cultivate user interaction with authors interested in such communication. Thereafter, interested users may contact authors via contact information in the Gallery.
Authors will receive a unique citation for their interactive presentation located in the Gallery. Users may take as long as they wish to view the presentation and return as often as they like. The Gallery will be maintained from year to year and new content will be added each year, with continuing access to paper presentations and references to them with appropriate citations.
The AERA Interactive Presentation Gallery is also an open access product that allows users to enter from around the world without fee.
3. What is the deadline for creating presentations for the AERA Interactive Presentation Gallery?
The deadline is October 30, 2020, 11:59 p.m. PDT. The Repository and the Gallery offer continuing access to authors’ papers or presentations and provide the appropriate citations for each. These products will expand authors’ worldwide access to users and make the AERA Annual Meeting a living asset for authors.
4. What is the difference between the Online Paper Repository and the Interactive Presentation Gallery?
These are companion products—the Repository is for the final paper and the Gallery is for the presentation. For authors who decide to participate in both (strongly encouraged), these products will be linked, so that the presentation and paper can be viewed hand-in-hand and so that the reach of authors’ work is wider than if either product were used alone. In the Gallery, authors will be able to schedule chats or respond to Q&A, or both.
5. What will authors of papers that were scheduled for presentation at the 2020 Meeting receive?
All authors will receive an authenticated citation for accepted papers, indicating that their paper was accepted for a meeting which was subsequently cancelled.
Authors who locate their paper in the AERA Online Paper Repository will have an authenticated citation for their paper in the Repository with date and time stamped and an assigned DOI. These papers are considered working papers in progress and NOT the final publication. Authors are encouraged to further develop their work and seek publication.
Authors who create a presentation for their 2020 Annual Meeting paper in the AERA Interactive Presentation Gallery will also have a unique citation for their presentation in the Gallery and will have the capacity to narrate their presentation and connect to interested users through chat and Q&A functions.
Status of Papers Scheduled for Cancelled 2020 AERA Annual Meeting and Submission to Other Association Meetings
AERA is offering the Gallery and Repository options and authenticated citations for 2020 without fee to authors and with open access to users. Although the place-based 2020 Annual Meeting was cancelled, the AERA Interactive Presentation Gallery and the AERA Online Paper Repository provide authenticated opportunities for presentations and access to papers. Papers accepted for the 2020 Annual Meeting may not be submitted in response to the 2021 Call for Submissions, irrespective of whether authors decide to participate in the Gallery or the Repository. Authors will still have a citation to an accepted paper for the cancelled meeting even if they do not use these AERA products.
Authors considering submissions to meetings of other associations should check with those associations as to their policies for receiving papers accepted and scheduled for the AERA cancelled meeting. Authors may wish to indicate whether their papers or presentations are otherwise available through the AERA Online Paper Repository or the AERA Interactive Presentation Gallery. Decisions regarding eligibility rest with the other associations and not with AERA.
Critical Dates and Deadlines
June 12, 2020
- Invitation to use the new AERA Interactive Presentation Gallery for the presentation of 2020 papers previously planned for presentation at paper sessions or symposia, roundtable sessions, or poster sessions. The gallery provides web-based templates that are the equivalent of PowerPoint slides, handouts, or the visual material previously shared on a poster board.
June 17, 2020
- Authors of all papers scheduled for the 2020 Annual Meeting will receive a citation for their paper indicating it was scheduled to be presented at the 2020 AERA Annual Meeting that was cancelled. The citation is appropriate for inclusion on a vita or in citing that paper.
June 22, 2020
- Deadline for upload of final papers in All Academic for the AERA Online Paper Repository. All papers in the Online Paper Repository are date stamped and receive a digital object identifier (DOI).
July 13, 2020
- Opening of AERA Online Paper Repository.
October 30, 2020
- Deadline for completion of presentations for Interactive Presentation Gallery.
November 2-November 30, 2020
- Authors who wish to do so may schedule chat times and also respond to Q&A through the AERA Interactive Presentation Gallery.
December 1 and thereafter
- The AERA Online Paper Repository and the AERA Interactive Presentation Gallery are open access repositories accessible through the AERA website.
- Continuing access to papers through the AERA Online Paper Repository and to presentations through the AERA Interactive Presentation Gallery.
- Authors of papers in the AERA Online Paper Repository may add full citations to final publications, including a unique digital object identifier (DOI), when the final work is subsequently published.
Papers Accepted and Invited for the 2020 Annual Meeting
1. Can authors of papers accepted or invited to the 2020 Annual Meeting resubmit their papers in 2021?
No. Papers accepted or invited for the 2020 Annual Meeting are not eligible for submission to the 2021 Annual Meeting. Authors of papers are being provided with two options for presenting and making accessible their 2020 papers without registration fees or other costs.
AERA Online Paper Repository and AERA Interactive Presentation Gallery
2. What happens with papers accepted or invited for the 2020 Annual Meeting?
Authors of all accepted or invited papers, whether scheduled for paper sessions, roundtable sessions, poster sessions, or symposia, have options to make their accepted work accessible to others, hereinafter called “users.” AERA offers authors two products—the AERA Online Paper Repository and the AERA Interactive Presentation Gallery.
The AERA Online Paper Repository has been offered and available to paper authors since 2010.
AERA encourages authors to upload their papers in the AERA Online Paper Repository. Authors who have already uploaded their final paper through All Academic need to be sure they have indicated that they wish their paper to be located in the AERA Online Paper Repository. Authors can return to the submission portal through All Academic to do so. Authors who have not yet uploaded their final paper to All Academic should be sure to do so by June 22, 2020, 11:59 p.m. PDT, and check the box to indicate that they wish to upload their paper to the AERA Online Paper Repository. See Final 2020 Paper Submission and Upload Instructions on the AERA website.
All papers in the AERA Online Paper Repository receive a unique DOI with authentication of the date and location in the Repository. A paper in the Repository is not the final publication; it is a work in progress. After publication, authors may subsequently return to the Repository and list the final publication by title, location of publication, and DOI.
The AERA Online Paper Repository is an open access product that allows interested users to enter from around the world without fee.
Starting this year, AERA is offering a new product called the AERA Interactive Presentation Gallery. All authors of accepted or invited papers may create and locate a presentation in this gallery, using any of nine template options equivalent to PowerPoint. This contribution may take the form of a paper presentation at a paper or symposium session, a handout at a roundtable session, or a poster at a poster session.
Detailed guidance is provided to all authors seeking to place their presentations in the Gallery.
Authors can narrate each slide or the overall presentation and users will be able to listen to the narrations or read transcriptions.
Authors may schedule live chat sessions or activate a Q&A function, or both, on their own timetable to communicate with users from November 2-30, 2020. This schedule will be posted prominently to cultivate user interaction with authors interested in such communication. Thereafter, interested users may contact authors via contact information in the Gallery.
Authors will receive a unique citation for their interactive presentation located in the Gallery. Users may take as long as they wish to view the presentation and return as often as they like. The Gallery will be maintained from year to year and new content will be added each year, with continuing access to paper presentations and references to them with appropriate citations.
The AERA Interactive Presentation Gallery is also an open access product that allows users to enter from around the world without fee.
3. What is the deadline for creating presentations for the AERA Interactive Presentation Gallery?
The deadline is October 30, 2020, 11:59 p.m. PDT. The Repository and the Gallery offer continuing access to authors’ papers or presentations and provide the appropriate citations for each. These products will expand authors’ worldwide access to users and make the AERA Annual Meeting a living asset for authors.
4. What is the difference between the Online Paper Repository and the Interactive Presentation Gallery?
These are companion products—the Repository is for the final paper and the Gallery is for the presentation. For authors who decide to participate in both (strongly encouraged), these products will be linked, so that the presentation and paper can be viewed hand-in-hand and so that the reach of authors’ work is wider than if either product were used alone. In the Gallery, authors will be able to schedule chats or respond to Q&A, or both.
5. What will authors of papers that were scheduled for presentation at the 2020 Meeting receive?
All authors will receive an authenticated citation for accepted papers, indicating that their paper was accepted for a meeting which was subsequently cancelled.
Authors who locate their paper in the AERA Online Paper Repository will have an authenticated citation for their paper in the Repository with date and time stamped and an assigned DOI. These papers are considered working papers in progress and NOT the final publication. Authors are encouraged to further develop their work and seek publication.
Authors who create a presentation for their 2020 Annual Meeting paper in the AERA Interactive Presentation Gallery will also have a unique citation for their presentation in the Gallery and will have the capacity to narrate their presentation and connect to interested users through chat and Q&A functions.
Status of Papers Scheduled for Cancelled 2020 AERA Annual Meeting and Submission to Other Association Meetings
AERA is offering the Gallery and Repository options and authenticated citations for 2020 without fee to authors and with open access to users. Although the place-based 2020 Annual Meeting was cancelled, the AERA Interactive Presentation Gallery and the AERA Online Paper Repository provide authenticated opportunities for presentations and access to papers. Papers accepted for the 2020 Annual Meeting may not be submitted in response to the 2021 Call for Submissions, irrespective of whether authors decide to participate in the Gallery or the Repository. Authors will still have a citation to an accepted paper for the cancelled meeting even if they do not use these AERA products.
Authors considering submissions to meetings of other associations should check with those associations as to their policies for receiving papers accepted and scheduled for the AERA cancelled meeting. Authors may wish to indicate whether their papers or presentations are otherwise available through the AERA Online Paper Repository or the AERA Interactive Presentation Gallery. Decisions regarding eligibility rest with the other associations and not with AERA.
