Accessibility and inclusion resources
AERA is committed to offering an accessible and welcoming environment to all of our community by providing ADA services and inclusion amenities.
ADA Services:
The Association strives to support persons with special needs while they are attending the Annual Meeting. In addition to providing ADA services, AERA requests that each presentation or session is designed and conducted with the full participation of all in mind. All presenters are encouraged to review Accessibility Information for Presentations (PDF) and Accessibility Presentation Tips (PDF).
Special Needs Requests:
During the registration process, please check the appropriate box to request special needs. This includes requests for sign language interpreting or any other special assistance. If you have any specific questions you can email the AERA Meetings Team at annualmtg@aera.net or call 202-238-3200.
Onsite Assistance:
If you have any problem or negative experience with housing, sessions, travel throughout the city, restaurants, or any other accessibility related issue, please report the issue to the Information Services Desk at the Moscone Center. An AERA Meeting Services team member will record the concern and will be your advocate in working to resolve the issue.
ADA Services Desk:
An Accessibility Services Desk will be located in the Moscone Center. The location and hours of operation of the Services Desk will be available soon. For assistance regarding ADA compliant hotel rooms, please contact housing customer service at aera@connectionshousing.com or call 800-262-9974 or 404-842-0000.
Wheelchair and Scooter Rentals:
Rental arrangements for wheelchairs and scooters can be made directly with Scoot-Around. Book online at www.scootaround.com or call (888) 441-7575 to speak with a customer service agent.
Quiet Room:
During the Annual Meeting, persons with disabilities who desire a place to relax may visit the AERA Quiet Rooms. The locations and hours of operation for Quiet Rooms will be available soon.
Shuttle Service:
AERA is pleased to offer a complimentary shuttle service for attendees needing mobility support. AERA signs will be posted at all boarding sites identifying the location as an AERA Access Shuttle pick-up and drop-off site. Locations and hours of operation for the Shuttle Service will be available soon.
ASL Interpreting Services:
AERA offers interpreting services for Annual Meeting attendees. To prepare the team to ensure the most comprehensive and highest quality of interpreting services for your conference experience, please follow these steps.
Additional Inclusion Amenities:
Lactation Rooms:
Mother’s Rooms are provided for parents with lactation needs. Information about location and hours of operation for Lactation Rooms will be available soon.
Gender-Neutral Bathrooms:
AERA is committed to making the meeting accessible and welcoming to all of our community. Gender-neutral bathrooms are an important part of making the AERA Annual Meeting more inclusive. They have signage on the doors saying “Gender-Neutral Bathroom: All Genders Welcome.” Gender neutral bathrooms will be available at the Moscone Center and AERA Headquarter Hotels.
ADA Services:
The Association strives to support persons with special needs while they are attending the Annual Meeting. In addition to providing ADA services, AERA requests that each presentation or session is designed and conducted with the full participation of all in mind. All presenters are encouraged to review Accessibility Information for Presentations (PDF) and Accessibility Presentation Tips (PDF).
Special Needs Requests:
During the registration process, please check the appropriate box to request special needs. This includes requests for sign language interpreting or any other special assistance. If you have any specific questions you can email the AERA Meetings Team at annualmtg@aera.net or call 202-238-3200.
Onsite Assistance:
If you have any problem or negative experience with housing, sessions, travel throughout the city, restaurants, or any other accessibility related issue, please report the issue to the Information Services Desk at the Moscone Center. An AERA Meeting Services team member will record the concern and will be your advocate in working to resolve the issue.
ADA Services Desk:
An Accessibility Services Desk will be located in the Moscone Center. The location and hours of operation of the Services Desk will be available soon. For assistance regarding ADA compliant hotel rooms, please contact housing customer service at aera@connectionshousing.com or call 800-262-9974 or 404-842-0000.
Wheelchair and Scooter Rentals:
Rental arrangements for wheelchairs and scooters can be made directly with Scoot-Around. Book online at www.scootaround.com or call (888) 441-7575 to speak with a customer service agent.
Quiet Room:
During the Annual Meeting, persons with disabilities who desire a place to relax may visit the AERA Quiet Rooms. The locations and hours of operation for Quiet Rooms will be available soon.
Shuttle Service:
AERA is pleased to offer a complimentary shuttle service for attendees needing mobility support. AERA signs will be posted at all boarding sites identifying the location as an AERA Access Shuttle pick-up and drop-off site. Locations and hours of operation for the Shuttle Service will be available soon.
ASL Interpreting Services:
AERA offers interpreting services for Annual Meeting attendees. To prepare the team to ensure the most comprehensive and highest quality of interpreting services for your conference experience, please follow these steps.
- Email annualmtg@aera.net to inform us of your intent to attend the Annual Meeting.
- Register for the Annual Meeting and specify your need for ASL interpreting.
- Respond to the ASL Interpreting Services online survey you will receive in March 2020. Only registrants who have indicated a need for ASL interpreting will receive the survey. The ASL Team will be in touch with you to discuss your interpreter preferences.
- If you are unable to register by the early bird deadline on February 28, 2020, but are still planning to attend the meeting, please send a draft list of sessions you plan to attend to annualmtg@aera.net so that we can ensure services for you.
Additional Inclusion Amenities:
Lactation Rooms:
Mother’s Rooms are provided for parents with lactation needs. Information about location and hours of operation for Lactation Rooms will be available soon.
Gender-Neutral Bathrooms:
AERA is committed to making the meeting accessible and welcoming to all of our community. Gender-neutral bathrooms are an important part of making the AERA Annual Meeting more inclusive. They have signage on the doors saying “Gender-Neutral Bathroom: All Genders Welcome.” Gender neutral bathrooms will be available at the Moscone Center and AERA Headquarter Hotels.
